HR Generalist/Office Manager
The HR Generalist/Office Manager is a dual role primarily focused on Human Resources, with additional office management responsibilities. This role is responsible for performing HR-related duties on a professional level in the following HR functional areas; onboarding, benefits, compensation, HR compliance, training and development and payroll). The office manager component of this position is responsible for facility management of the office. The person in this position is an independent, efficient, pro-active, action-oriented and customer service-oriented individual with sincerity, integrity and capable of possessing confidential information about our business and employees. This is not a remote position.
Duties and Responsibilities:
- Responsible for the onboarding process of new/rehired employees.
- Perform I-9 re-verifications for rehires and non-U.S. citizens.
- Create and maintain personnel files.
- Process employee Change of Status with ADP provider and update personnel files.
- Assist in facilitating the enrollment of eligible employees and enroll them in suitable benefit programs.
- Furnish eligible employees with essential information about their benefits.
- Assist with benefits administration and renewal process.
- Update ADP with Benefit Deductions for employees who are newly eligible for benefits
- Distribute necessary onboarding documents to new/rehired employees and ensure receipt of completed, required documentation.
- Respond to unemployment claims, employment verifications, child support orders, garnishments, FMLA, and other similar administrative duties
- Update and distribute various employee lists as required (G40/Uniform/Birthdate/Hire Date List, etc.).
- Support employees by addressing their inquiries and provide assistance (accessing ADP accounts, assist with account resets, password changes, tax withholding, personal data, direct deposit information), and other related tasks.
- Support VP of Operations with managing and implementing FAA and DoD human resource compliance requirements and related reporting.
- File all signed forms received into employees’ personnel file.
- Create and distribute the company holiday schedule.
- Manage the Coordination of IT requirements for new hires, including hardware and software needs, as well as requests for system access and delegation.
- Ensure timely follow-up with ADP regarding any issues that arise and coordinate with accounting department.
- Distribute 401K documents to all eligible employees.
Key Office Manager Duties and Responsibilities:
- Undertake general office management duties, including overseeing company service providers.
- Maintain poise and focus under time constraint and adverse conditions.
- Ensure safe working environment while performing work.
- Comply with all Customer and Company policies and procedures.
- Other duties as assigned.
Experience and Qualifications:
- Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
- Education requirement may be waived with demonstrated 1-3 years’ experience in a human resources role.
- Experience working in a manufacturing setting is highly preferred.
- Exceptional attention to detail and work ethic.
- Excellent emotional intelligence and interpersonal skills.
- Strong problem-solving abilities.
- Effective handling of multiple tasks simultaneously; able to work effectively and efficiently with minimal supervision in a fast-paced environment; must be a self-starter.
- Relentless commitment to teamwork, excellence, and customer satisfaction.
- Possess excellent teamworking skills.